Walkthrough/How-To Day-Of Event Planning

The objective of this section is to summarize how contributors make their way through the event, from Check-In to Check-Out.

A few preliminary items you should consider are:

• Do you have access to the floorplan before setting up equipment?
• Are all your intended station locations accessible for contributors?
• Are there any other possible sources of inteference in the vicinity?

Check-In

Since the check-in table will be contributors’ first stop, there should be clear and identifiable signage, as well as at least one greeter to staff the station at any given time.

Technology Stations

Depending on the scale of your event, the exact setup for your technology stations may vary. For instance, if you anticipate a larger quantity of video content than photography, think about increasing the number of video stations.

Video Digitization Station

If someone is contributing video, this will be the first stop of the technology-related stations since it is the most time consuming.

Photography Station

If a contributor has any photography needs, then this will be the next stop.

Oral History Interview Station

Subsequently, contributors will head to the oral history station if they have any such content to contribute.

Check-Out

This is the final station which contributors pass through.